📄 Obligation: Approve outstanding bills in Float (weekly)

Obligation: Approve outstanding bills in Float (weekly)

Frequency: Weekly

Seat: General Manager

Why: All outgoing payments cross the GM desk before they leave the account. This is the financial-oversight responsibility named in the GM role profile applied as a recurring action, not a vague expectation. "Own the Details" — even small bills get a real review.

Procedure:

  1. Open Float Financial and review the queue of bills entered by Customer Support Admin since last week's approval pass (see Obligation: Enter outstanding bills into Float (weekly) on the CS Admin role profile).
  2. For each bill:
  3. Confirm the vendor, amount, GL code, and attached document are all correct.
  4. Question anything that looks unusual (new vendor, higher than expected amount, miscategorized GL code) — push back to CS Admin if needed.
  5. Approve for payment, or reject with a note.
  6. For bills you defer (cashflow timing, dispute, missing context), leave a clear note on the bill so CS Admin and F&A Manager know the status.
  7. Mark the recurring Odoo task complete with a short note ("N bills approved totalling $X; M deferred").

Handoff:

Float executes approved payments. The F&A Manager reconciles into Xero via her existing Reconcile Transactions in Float obligation.

Source of truth: Float Financial for the approval/payment workflow; Xero for the booked accounting.

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