📄 Obligation: Hold Monthly Joint Health & Safety Committee Meeting

Obligation: Hold Monthly Joint Health & Safety Committee Meeting

Frequency: Monthly

Seat: Compliance Manager

Why: BC OHS Regulation 3.27 requires the Joint Health & Safety Committee in workplaces with 20+ regular workers to meet at least monthly. SiT exceeds that threshold. The meeting is the documented forum where the committee reviews incidents, near-misses, hazard reports, and policy gaps. Skipping meetings is a regulatory finding if WorkSafeBC audits.

Procedure

  1. Schedule the meeting at least one week in advance. Aim for a recurring slot — e.g. last Friday of the month.
  2. Confirm quorum: at least one worker representative + one employer representative attending (per BC OHS Reg 3.4).
  3. Agenda (minimum):
  4. Review of incidents / near-misses since last meeting
  5. Review of any worker safety concerns raised
  6. Status of any open corrective actions
  7. Upcoming compliance items (insurance renewals, training expiries, audits)
  8. Open the floor for any other safety items
  9. Record minutes — date, attendees, agenda items, decisions made, action items + owners + deadlines.
  10. Post the minutes somewhere accessible to all workers (notice board / shared drive / Odoo KB). BC OHS requires the minutes be available for worker review.
  11. Submit to WorkSafeBC if requested during an inspection — they may ask for the last 3 years of minutes.

Schedule Details

Default cadence: monthly, last business day of the month. Adjust the recurring task's due date if a different rhythm fits SiT's calendar better — what matters is "at least monthly" with documented attendance.

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